Tutorial

Covered Contents

  • Malaysian brand since 1996
  • Using .NET and C#
  • Expandable and customizable
  • Seamlessly integrated Accounting, Billing and Inventory Control system
  • Main screen
  • Rearrange shortcuts
  • My Favorite

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Covered Contents

  • Invoice listing grid…
  • Introduction to Common functions/tool bar
  • Rearrange grid layout, grouping, sorting, filtering, rename, save, assign, export….
  • Column Chooser
  • Common function in Preview mode

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Covered Contents

  • Filtering options (No Filter, Filter By Range, Filter By Multi Select)
  • More Options and Other Options
  • Inquiry and Result grid
  • ‘+’ sign and transaction details
  • Preview and select report type
  • Drill in to see source document

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Covered Contents

  • Create a new Invoice
  • Select personal account
  • Auto-running document number
  • ‘+’ button to add items
  • Insert, Remove, Move Up, Move Down,, Undo, Change buttons
  • Show Instant Info
  • F9 and Item Search
  • Full and Partial Document Transfer
  • Data Entry by Past Sales Records
  • Types of discounts
  • Drag and Paste to copy a document

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Covered Contents

  • First time start after fresh installation
  • How to create the first account book
  • Account book control file
  • Login to new account book using ADMIN password

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Covered Contents 

  • Introduction to Database and Account Book
  • Standalone and Networking environment
  • How to create, attach, detach, delete account book
  • How to install sample account book…

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Covered Contents

  • Maintain company profile
  • Use of Remark
  • Delivery info
  • Load logo
  • Set Default Report Header…

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Covered Contents

  • Current Fiscal Year
  • Edit Fiscal Year
  • New Previous Fiscal year
  • New Next Fiscal Year
  • Manage Period Lock
  • Manage Exception
  • Lock Opening Balance
  • Actual Data Start Date

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Covered Contents

  • Create chart of account by modifying a sample chart of account…
  • Show All Account or show selected account type
  • Up to date balance
  • Account Code format
  • Normal Account vs Special Account
  • Fixed Asset account
  • Bank, Cash, Deposit account and Payment Method
  • Stock accounts
  • Debtor/Creditor Control account
  • Retained Earnings account
  • Edit/Delete account
  • Print Chart of Account

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Covered Contents

  • How to create a new debtor account, with credit control and other details…
  • Debtor Type
  • Debtor Account Code
  • Group Company
  • Area, Email, Sales Agent, Currency, Statement Type
  • Aging type, Credit Term, Credit Control
  • Contact, Branches, GST, Price Category, Account Group

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Covered Contents

  • 3 possible scenarios
  • Scenario 1: Enter opening balance when the Actual Data
    Start Date is the same as Current Fiscal Year Start Date …

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Covered Contents

  • Scenario 2: Enter opening balance when the Actual Data
    Start Date is not the same as Current Fiscal Year Start Date, 
    using YTD balance …

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Covered Contents

  • Scenario 3: Enter opening balance when the Actual Data
    Start Date is not the same as Current Fiscal Year Start Date,
    using MTD balance …

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Covered Contents

  • How to set your own auto-run document numbering format
    (unlimited sets)…
  • Add new numbering format
  • Set Each Month different running number
  • Set Default Document Number Format
  • Assign Document Number Format to Users
  • During transaction: select format and Free format

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Covered Contents

  • General introduction to G/L module
  • Basic maintenance
  • Main transaction: Cash Book Entry and Journal Entry
  • Other related features
  • Popular G/L reports

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Covered Contents

  • Introduction to Cash Book Entry
  • New Receipt Voucher
  • Voucher No., Date, Payment Method, Returned Cheque, G/L Accounts, Post Detail Description to G/L, View Posting Details, Preview Official Receipt
  • New Payment Voucher of Salary Payment
  • Use of Select All Details
  • ‘-ve’ and ‘+ve’ amount
  • Cash Book Listing

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Covered Contents

  • Introduction to journal entry and how to create journal entries…
  • Document Description and Detail Description
  • Journal Voucher Number
  • Select G/L accounts
  • Preview Journal Voucher
  • Journal Voucher Listing

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Covered Contents

  • How to create unlimited numbers of bank reconciliation statement…
  • Maintain Previous Year Uncleared Bank Transactions
  • Add new bank reconciliation
  • Filter options: Date Range, Show Un-ticked transaction only, Show transaction cleared at other date
  • Account Balance, Actual Bank Statement Balance, System Bank Statement Balance, Difference
  • 2 formats of Bank Reconciliation Statement

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Covered Content

  • Preview Profit & Loss Statement with choices of report types and options…
  • Report Title
  • Report Formats
  • Show multi-level, show account no., show zero balance, use 2nd description, with percentage, Appropriation on new page, Net Profit & Loss only, has accumulated Profit & Loss, show actual/budget %….
  • Preview and drill down

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Covered Contents

  • Preview Balance Sheet with choices of report types and options …
  • Report title
  • Report formats
  • Preview and drill down

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Covered Contents

  • Use of multi-level chart of account to produce Manufacturing Account …
  • Organize chart of account in multi-level
  • All under account type of Cost of Goods Sold
  • Preview Manufacturing Account and drill down

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Covered Contents

  • General introduction to A/R module and its transaction
  • A/R module is different from Sales module
  • A/R reports

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Covered Content

  • A/R Invoice Entry is different form Sales Invoice
  • Create new A/R Invoice Entry
  • View Posting Details
  • Invoice Entry listing grid and Payment History
  • Create new Debit Note Entry
  • Use of ‘Is Debit Journal’

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Covered Contents

  • Create new A/R Receive Payment
  • 3 sections: Header, Payment, Knock-Off.
  • Partial/Fully Knock Off, Unapplied amount
  • Early payment discount
  • Returned cheque payment
  • Post Dated cheque
  • Create A/R Credit Note Entry
  • Use of ‘Is Credit Journal’

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Covered Contents

  • A/R Refund of unapplied payment received and credit notes
  • A/R Refund is different from Deposit Refund
  • Deposit special account and Deposit entries
  • Deposit and its transfer, forfeit and refund
  • A/R and A/P Contra entry…

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Covered Contents

  • General introduction to A/P module
  • A/P module is different from Purchase module
  • A/P reports
  • Introduction to A/P Entries

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Covered Contents

  • General introduction to Stock module
  • Stock Adjustment
  • Stock Issue and Stock Receive
  • Stock Write Off
  • Stock Update Cost
  • Stock reports

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Covered Contents 

  • Create Stock Item
  • Item code format
  • Stock Group and Item Type
  • Discontinue
  • Costing method
  • Pricing and Color indication
  • Standard Cost and Up-To-Date Cost
  • Stock level
  • Barcode, Replacement Item, Alternative Item code
  • Maintain Stock opening balance

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Covered Contents

  • General introduction to Sales module
  • Document transfer
  • Document modification
  • Posting option
  • Quotation and Automatic Approve Quotation
  • Sales Order, SO Transfer by Value to Invoice, Cancel SO
  • DO and Delivery Return
  • Invoice, DN and CN
  • Cash Sale, Mini POS style, multiple payment modes
  • Sales reports…

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Covered Contents

  • General introduction to Purchase module
  • Posting setting
  • Request Quotation
  • PO and Cancel PO
  • Goods Received Note and Goods Return
  • Purchase Invoice and Purchase Return
  • Cash Purchase
  • Purchase reports…

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Covered Contents

  • How to maintain G/L account for posting purpose
  • 4 levels to assign G/L account: General Option, by Stock Group, by Debtor/Creditor, during transaction…
  • G/L Posting Option: post document description or detail description

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Covered Contents

  • How to maintain user and user group
  • Add or remove access rights of a particular item and a group topic
  • Search access rights item
  • Export and print access rights reports
  • Column Lock

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Covered Contents

  • How to backup database/account book
  • Password protection
  • Backup to several destination
  • Setting ‘Always Prompt Backup when exit application’
  • How to restore database using the backup file
  • Set Remark to today date
  • Mark as Old Version

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Covered Contents

  • Create and maintain monthly budget for income and expenses accounts…
  • Selecting Fiscal year
  • Preview budget reports
  • Preview Profit & Loss Statement with Budget

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Covered Contents

  • To produce cash flow forecast report based on cash balance, receivables, expenses and payables
  • Filter options: Starting Date, No. of column, Frequency.
  • Maintain Adjustment, Maintain Expenses, Maintain AR/AP Forecast Due Date.
  • Preview cash flow forecast report

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Covered Contents

  • Create your own defined fields in more than 70 tables
  • Logon to AutoCount Accounting Management Studio
  • Create a new UDF in Invoice Master and Invoice Detail
  • User Defined List Maintenance at General Maintenance
  • UDF Types: Text, Decimal, Integer, Date, Boolean, Memo, Image Link, Rich Text, System.
  • Copy and Paste UDF

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Covered Contents

  • Use of projects and sub-projects in transaction entries and its posting options
  • Project maintenance – multi-level
  • Account book default project
  • Default project by user
  • Assign project during transaction
  • Reports filtered by project
  • Project opening balance and Year-To-Date balance
  • Budget maintenance by project
  • Allow not balance by project in Journal Entry
  • Post by project in Payment, Contra, Refund, CN
  • Post reallocate purchase by project
  • Project profit margin report

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Covered Contents

  • Currency maintenance
  • Account and Journal type setting for Currency Exchange Gain/Loss
  • Maintain currency rate
  • Debtor in foreign currency
  • Assign currency rate during transaction
  • Journal of transaction reports
  • Debtor statement in local/foreign currency
  • Auto-generate gain/loss in foreign exchange
  • Foreign currency bank account
  • Item price by currency

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Covered Contents

  • Method 1: Foreign Currency Revaluation
  • Auto-generate Journal entries of unrealized gain/loss
  • Effects on subsequent revaluation
  • Method 2: Unrealized Gain/Loss
  • Reverse of Journal entry
  • Effects on subsequent revaluation

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Covered Contents

  • Setting of landing cost calculation method
  • Pro-rated by sub-total
  • Pro-rated by Stock item weight/Volume
  • Landing cost in purchase transaction
  • Duty rate and duty charge

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Covered Contents

  • Location maintenance
  • Default location setting
  • Ignore location in costing calculation
  • Stock item opening balance by location
  • Assign location during transaction
  • Sales location vs stock location
  • Stock transfer
  • Stock reports by location

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Covered Contents

  • FOC quantity column during transaction
  • Report designer to display FOC quantity
  • FOC quantity as a transaction row
  • Default FOC quantity setting
  • FOC quantity analysis by document report

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Covered Contents

  • Create item with multi-UOM
  • Sales UOM, Purchase UOM and Report UOM
  • Transaction in multi-UOM
  • Stock card report and default report UOM

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Covered Contents

  • Use of Repost Sales/Purchase/Stock transaction
  • Stock card in multi-UOM
  • Stock UOM Conversion
  • Auto UOM Conversion
  • Item setting of Automatic UOM Conversion

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Covered Contents

  • Create sales consignment
  • Preview consignment note
  • Stock balance quantity after Consignment
  • Create invoice on the sales of consignment items
  • Returned and loss items
  • Consignment outstanding reports
  • Inventory physical worksheet by consignment

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Covered Contents

 

  • Maintain items with serial number
  • Opening balance of items with serial number
  • Purchase of items with serial number
  • Select serial number during sales transaction
  • Available serial number inquiry
  • How to handle –ve quantity in serial number item
  • Serial number transaction inquiry
  • Reports with serial number

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Covered Contents

  • Create item with batch number & maintain opening balance
  • Manufactured date, Expiry date and last sales date
  • Editing batch details, change of batch number
  • Purchase and sales of items with batch number
  • Batch number transaction inquiry
  • Expiry item batch listing report
  • Stock card report with batch numbers

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Covered Contents

  • User setting and Document control by agent
  • The effects on transaction
  • Apply filter by agent in lookup editor

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Covered Contents

  • Debtor setting on credit control with password
  • Access rights setting on Remote Credit Control
  • Credit limit violation: requester’s screen
  • Manager’s screen: reject and approve
  • Effects of manager’s decision on requester’s screen
  • Example of Overdue limit control

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Covered Contents

  • Finished goods and raw materials item maintenance
  • Create a bill of material
  • Assembly cost and Overhead cost
  • BOM Optional maintenance
  • Stock Assembly Order and Stock assembly
  • Apply BOM Optional
  • Dismantled quantity
  • Stock card reports, BOM listing report
  • Max manufacturing quantity and Ratio
  • BOM material usage inquiry
  • Check BOM material inquiry

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Covered Contents

 

  • Multi-level item BOM maintenance
  • Multi-level Stock Assembly
  • Child item and BOM Optional in multi-level asssembly
  • Raw material status

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Covered Contents

  • Compare Item Package with Item Assembly
  • Item package maintenance
  • Purchase and sales of item package
  • Document showing component items and user UOM
  • Item package transaction inquiry

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Covered Contents

  • Selecting bonus point calculation method
  • Based on item quantity, subtotal or Invoice total
  • Setting in Item Maintenance: calculate, redeem and awarding bonus point
  • Bonus point account maintenance
  • Bonus point in sales documents
  • Bonus point redemption
  • Bonus point transaction listing report

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Covered Contents

  • Define filtering options and document options
  • Select data area options
  • Fields available to construct you own analysis reports
  • Drag and drop fields onto rows/columns area
  • Set sorting and top value count
  • Export and Layout menus

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Covered Contents

  • Create new price rules
  • Various combination of rules criteria
  • Rules option (assign weight level)
  • Create new Price Book matrix
  • Pricing policy in AutoCount Accounting
  • Auto Price setting

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Covered Contents

  • List of packaged editions
  • Express Account, Express Stock and Express Complete
  • AutoCount Account edition
  • AutoCount Basic edition
  • AutoCount Pro edition
  • AutoCount Premium edition
  • AutoCount Ultimate edition
  • Optional modules and Plug-Ins

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