How to Set Up AutoCount Cloud Payroll the Right Way
A comprehensive, step-by-step instruction manual to help you set up compliance, employee data, and processing with confidence.
Why Set Up AutoCount Payroll for Your SME?
Setting up payroll for your business can be complex, but it doesn’t have to be. Whether you’re new to AutoCount Payroll or looking for a smoother setup process, this guide will take you through each step, ensuring that your payroll system is up and running efficiently and in compliance with Malaysian regulations.
In this guide, we’ll cover everything from registering statutory details to processing employee salaries and generating reports. By the end, you’ll have a fully functional AutoCount Payroll setup for your SME in Malaysia, and you’ll be ready to manage payroll with confidence.
Step 1: Preparing for Payroll Setup
Before you begin setting up AutoCount Payroll, it’s important to gather all the necessary documents and information. This will ensure a smooth setup process.
Key Documents Needed:
- Company Registration Details
- Employee Information
- Bank Account Information for Direct Deposit
- EPF, SOCSO, and EIS Registration Numbers
- Salary Structures & Deductions
Step 2: Registering Statutory Information
In Malaysia, SMEs are required to register for several statutory bodies to comply with government regulations. AutoCount Payroll allows you to easily integrate these details into your payroll system.
EPF
Employees Provident Fund
SOCSO
Social Security Organization
EIS
Employment Insurance Scheme
Step 3 & 4: Software Configuration & Employee Data
In Malaysia, SMEs are required to register for several statutory bodies to comply with government regulations. AutoCount Payroll allows you to easily integrate these details into your payroll system.
- Company Profile Setup
Go to the Settings section and enter your company’s basic details. Ensure all statutory numbers (EPF, SOCSO, EIS) are correctly linked to your company profile.
If your business operates multiple entities and requires seamless intercompany transactions, explore the Intercompany Billing solution.
- Adding Employee Information
This step is crucial for ensuring accurate payroll processing.
- Personal Details: Input name, NRIC, contact info, and designation.
- Salary Structure: Enter basic pay, allowances, overtime, etc.
- Deductions & Benefits: Include statutory deductions, loans, and benefits.
To streamline attendance tracking, you can integrate biometric devices with AutoCount Payroll. Learn how to set up a biometric device here.
Step 5: Processing Payroll & Generating Reports
Once configured, AutoCount offers an easy-to-use interface to calculate salaries. Follow the steps below to run your first payroll.
1. Run Payroll
Select pay period. System auto-calculates contributions.
2. Generate Payslips
Email directly to employees or print for distribution.
3. Create Reports
Generate salary summaries and tax filing reports.
Empower your employees by providing them with the Super Employee Apps, which allow them to access their payroll and work-related information.
Step 6: Compliance & Submission
Ensuring that statutory contributions are correctly filed is essential for avoiding penalties. AutoCount Payroll helps you submit efficiently.
EPF
Generate report & submit to Employees Provident Fund.
SOCSO
Generate report & make required contributions.
EIS
Ensure contributions are paid on time.
Frequently Asked Questions
What should I do if employee data is missing?
Ensure that all employee records are entered correctly. If an employee’s data is incomplete, such as missing statutory IDs or salary details, the payroll system will flag this during processing.
How do I handle employee bonuses or overtime?
Bonuses and overtime should be added as part of the employee’s salary structure. Make sure to include any special allowances or bonuses in the relevant fields to ensure they are included in the payroll calculation.
How do I troubleshoot payroll calculation errors?
If payroll calculations are incorrect, verify the following:
- Statutory contribution rates (EPF, SOCSO, EIS) are up to date.
- Employee salary and deduction details are accurate.
- Check if any exemptions or special payroll conditions apply.
Get Started with AutoCount Payroll Today!
Streamline your payroll process, ensure compliance, and eliminate errors. Start your free trial now.
